With the arrival of the NEPAG coin on the horizon, it's time to start thinking about planning a little event in order to ensure everyone receives his/her coins in a timely manner. As Hound pointed out in another thread, it would be a shame if someone's personalized coins got lost in the mail, so we think an event may be the best way to distribute the coin. People who do not attend would have to arrange either to have their coins mailed or delivered to them personally via the NEPAG "ground delivery service."
A couple of things to consider:
1. We probably need to be able to be flexible with the event's date at this point, since we don't know for sure when they will arrive. In other words, don't go renting that fire hall just yet! We should, however, decide first whether we want to plan something for a Saturday, a Sunday, or a weekday evening, then try to find a place based on that preference.
2. We would like to have a locale that is as centrally situated as possible. Obviously, some people will still have quite a distance to travel, but NEPA is a large area and we'll have to do our best. Previous discussion on the old NEPAG site indicated that Luzerne County is probably the most central place, but we will be happy to hear other ideas.
3. We need to decide on how low-key or how "planned" we want the event to be. Do we want to simply meet in a restaurant's back room and order off the menu (easy, but could get awfully crowded depending on the turnout)? Would we prefer to have a potluck at a park (we'd have to arrange to reserve a pavilion if we do, just in case it rains)? Would someone like to be in charge and go all out arranging a raffle, the cooking of hotdogs/hamburgers on a grill, perhaps a few new caches, etc.? Or something entirely different?
4. Do we want to make it an official event published on the geocaching website or would we rather keep it private for just NEPAG members? If we make it an official event, we would have the opportunity to recruit new members for NEPAG, but we would also probably have to put a lot more planning into it. If it's a private event, we can expect a much smaller turnout, but it might be nice to be really casual and not worry about impressing anyone because we'd be "amongst friends."
Your input is needed, so please respond to this post!